ii | Classification Guidebook © 2024 Seyfarth Shaw LLP | www.seyfarth.com B. Sample Written Notices and Acknowledgements ...............................................41 1. Notice to Reclassified Employees Whose Duties and Pay Will Change ..................................................................................................41 2. Notice to Employees Whose Pay, But Not Duties, Will Change..............44 3. Notice to Employees Who Will Remain Exempt and Receive a Raise ...................................................................................................... 47 4. Back Pay Acknowledgement Form .........................................................50 Sample Agendas and Talking Points for Discussing the Changes.............................................52 A. Agenda and Talking Points for Meetings With Managers ...................................52 B. Agenda and Talking Points for Meetings With Employee Groups.......................54 C. Agenda and Talking Points for One-on-Ones With Employees ..........................55 Sample FAQs ...........................................................................................................................57 A. FAQ for Questions from Managers of Reclassified Workers ..............................57 B. FAQ for Questions About Overtime Eligibility and Calculation............................58 Legal and Budgetary Factors to Keep in Mind...........................................................................61 Evaluating Duties to Help Decide Between Raising Pay or Reclassifying..................................63 A. Option 1: Increase Base Pay, as Necessary, and Classify All in the Role as Exempt .......................................................................................................... 63 B. Option 2: Reclassify Employees as Non-Exempt ...............................................64
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