© 2024 Seyfarth Shaw LLP | www.seyfarth.com Classification Guidebook | 9 D. Sample Task Allocation Chart The following task allocation chart depicts potential roles and responsibilities for key stakeholders and partners involved in a comprehensive review and reclassification process. Of course, every employer is different; this chart, like other materials in this Guidebook, is merely intended as a sample. You should consult with your Seyfarth counsel for advice on tailoring a process for your business and its unique needs. Normalizatio n of Job Titles & Descriptions Identify Jobs for Review Salary Level Analysis Evaluate Current Classification Determine Future Classification Change Management Sub-Task 1 Pull job titles and job descriptions Review prior job analyses Review jobs that fall under new salary threshold Review job descriptions, training, evaluations, and other documents reflecting duties and expectations Review law firm analysis Develop communications for relevant stakeholders Accountable Professional Internal Resource Seyfarth and Company (Legal) TBD TBD Company (Legal) Seyfarth and Company (Legal/HR) Sub-Task 2 Eliminate extinct jobs and identify identical jobs under different titles Determine which jobs remain in scope by cross checking with current job inventory Confirm that “upstream” and “crossstream” jobs are included in scope Conduct stakeholder interviews Evaluate each recommendation through an appeal process Develop communications and training for affected employees Accountable Professional Internal Resource Seyfarth and Company (Legal/Comp/ HR) Seyfarth and Company (Legal/Comp/ HR) Seyfarth and Company (TBD) Seyfarth and Company (Legal/Stakeholder s) Seyfarth and Company (Legal/HR) Sub-Task 3 Match job descriptions to remaining jobs— for any without a description, place in queue for development Identify new jobs under $55,068 that have questionable exempt vs. non-exempt duties Determine potential overtime costs (Seyfarth can model this) Prepare job content summary describing factual findings about the job Identify jobs for restructuring or reclassification Develop and conduct training for relevant stakeholders Accountable Professional Internal Resource Seyfarth Seyfarth or Company Seyfarth Seyfarth and Company (Legal/Stakeholder s) Seyfarth and Company (TBD) Sub-Task 4 Comport new job list to list of jobs reviewed under prior audit, if any Select jobs for further review Preliminary analysis of proper classification Confirm jobs for salary level increase Confirm timekeeping and pay practices can accommodate new non-exempt employees Accountable Professional Internal Resource Seyfarth and Company (Legal) Seyfarth Seyfarth and Company Seyfarth and Company (Legal/Comp/HR) Sub-Task 5 Develop/revise job descriptions, but do not publish as final— keep as draft Accountable Professional Company (Legal/HR) Company DURATION ____________ __________ __ ___________ _ ____________ ____________ ____________
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