© 2024 Seyfarth Shaw LLP | www.seyfarth.com Classification Guidebook | 49 CHANGING, ADD: The Company has also decided to change the title of your position to _____.] Consistent with past practice, your new salary is intended to cover all hours that you work in any workweek regardless of how few or many hours you actually work. The change in your base salary is not a merit increase. Should your performance make you eligible for a merit increase, you will receive that increase separately as part of the regular performance review process. Your new salary will be effective as of [______], 2024/2025 and will be reflected in your paycheck for the pay period ending [______], 2024/2025. Your workweek and pay dates will not change, and the Company will continue to pay you [weekly/bi-weekly/semi-monthly]. Your eligibility for any incentive payments, such as bonuses and/or commissions, will not change. Please refer to the employee handbook for information regarding the fringe benefits, vacation, sick, and personal time off policies that will apply to you as an exempt employee. [USE THE FOLLOWING PARAGRAPH ONLY IF DUTIES WILL CHANGE AS WELL] In exchange for your increased salary, the Company asks that you assume a few additional responsibilities beyond those that have been expected of you in the past. A copy of your new job description is attached and has been provided to your direct manager or supervisor as well. Going forward, your performance will be evaluated based on the duties as described in the attached new job description. Should you have any questions about the change in duties or concerns about your ability to perform any of the new duties, please contact [______] in HR. This notice of a change in your pay rate is being provided to you in compliance with federal and/or applicable state and local laws. It does not constitute a binding contract or agreement and does not change your status with the Company as an at-will employee, which means that both you and the Company can terminate the employment relationship at any time, with or without cause or notice. Should you have any questions about your new salary or your exempt, overtime-ineligible classification, please contact [______] in HR. In most jurisdictions, the notice may end here. In Illinois, New Hampshire, and New York, as well as a growing number of local jurisdictions (see e.g., Pinellas County (FL), Minneapolis (MN)), however, the notice should be signed by the employee. Note also that some jurisdictions also require the notice to be provided in the language spoken by the employee. Rather than having only some employees sign, the company could choose to require all affected employees to sign the notice. The suggested acknowledgment, at least for these jurisdictions, is as follows: Please sign below and return the original to [_____] in HR to confirm your receipt of it. Employee Acknowledgment By signing below, I acknowledge that I have received the foregoing information regarding my pay rate and pay day, that I have been given this pay notice in English, and that English is my primary language. Employee’s Signature Employer’s Signature
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